How to create a Records Library in SharePoint 2010
Ok so here is another tip when working with the Records Centre and creating records libraries. A Records Library is a document library but with a Records Management slant. It is available in the Records Center site by default but won`t be available in any of the other site templates.
What does it do?
It is a document library but with the following configuration elements added:
- Automatic Declaration Enabled: This document library setting, found in ‘Library Settings -> Record Declaration Settings ->Automatic Declaration’ ensures that any item that ends up in this library are declared as records
- Source of Retention is Library and Folders: Normally for a document library the source of retention is the Content Type but for a Records Library this has been changed to Library and Folders.
How can it be enabled?
By default it is enabled when you create a Records Centre, but to enable it for other sites you need to enable the ‘In Place Records Management’ feature on the Site Collection as seen below:
In Place Records Management Site Collection Feature
After this is done you can now go back to your site and you will see a new list template with the name of ‘Records Library’ that you can create.
Records Library ready to go!
Category: How To
