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SharePoint User Profile Assistant Field

[ 2 ] January 24, 2011 |

The Assistant field in a user profile has some really interesting properties that I don’t think that many people know about.

Frequently businesses ask the question if there is a way that an Executive Assistant can in some way manage a induivdual user profile, like being able to add new interests or status updates. Well the good people at Microsoft made this possible.

Previously I thought that the only way to do this would be to give a an account elevated permissions but it is actually really simple.

Say for instance that Michal wants his assistant, Robyn, to manage his profile. If I am logged in as Robyn and go to Michal’s profile I can see that I cannot edit his details:

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OK then but if Michal makes Robyn his assistant by filling out the Assistant field in his user profile like below:

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Then clicks ok. Now if log in as Robyn we see that since we are the assistant we can manage Michal’s profile such as his keywords and his status message. You cannot however add colleagues or memberships unfortunately.

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However this is a great way to try to get some executive buy in since you can allow an assistant to update the CEO’s profile and status. This will appear to users that the CEO is engaged and is using his user profile, and others users are sure to follow Smile

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Category: General

About Michal Pisarek: Michal Pisarek is the founder of Dynamic Owl Consulting and a Microsoft SharePoint MVP. View author profile.

Comments (2)

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  1. novice says:

    Hi!
    what should i do to allow assistant to modify picture in profile?
    I believe it will require contribute permissions to some libraries.

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